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Relying on Microsoft for the responsibility of your Office 365 data can leave you vulnerable to major security risks.

Office 365 provides application availability and up-time to ensure your users never skip a beat, but your data still remains your responsibility. While Office 365's SharePoint and One Drive offer data archiving workflows, a comprehensive backup is not provided.

Accidental Deletion

A major limitation of the native Microsoft retention support is that the recycle bin and version histories have a limited window. Anything that is exceeds the customized retention window is permanently deleted and is impossible to recover. Backups help overcome this limitation by providing an ultimate solution to data loss at any time.

Retention Policy Gaps and Confusion

Office 365 has limited backup and retention policies that can only fend off situational data loss. Another type of recovery, a point-in-time restoration of mailbox items, is not in scope with Microsoft. With a backup solution, there are no retention policy gaps or restore inflexibility. You can access, backup and recover everything at your fingertips quickly and easily.

Internal Security Threats

Organizations fall victim to threats posed by their very own employees, both intentionally and unintentionally. Access to files and contacts changes so quickly, that it can be hard to keep an eye on those in which you’ve installed the most trust. A backup solution that differentiates data at the user level can keep you covered at all times.

External Security Threats

Exchange Online’s limited backup and recovery functions are inadequate to handle serious attacks sneaking through emails and attachments. Not only is company reputation at risk, but the privacy and security of internal and customer data as well. Regular backups ensure to keep a separate copy on a different media that you can recover quickly without any data compromise.

Legal and Compliance Requirements

Microsoft has built-in a couple safety nets, (Litigation Hold) but sometimes these are not enough to keep you out of legal troubles or audit procedures where you might have to retrieve data unexpectedly. A backup solution saves you from the inconvenience and reputation damage caused by fines, penalties or legal disputes.

Managing Hybrid Email Deployments and Migrations

Hybrid email deployments are a part of the transition window between on-premises Exchange and Office 365 Exchange online. But, yet, these can be very hard to manage. Office 365 backup allows you to perform these migrations without any dependence on the source location data.